Email is the primary collaboration tool in most organisations, so it’s no surprise that it’s a common source of information leakage, with most data loss caused by user error. Boldon James Email Classifier is an email classification product that puts labelling at the heart of data loss prevention by giving users the option to apply relevant visual labels to Microsoft Outlook email messages and embed those labels into the email metadata.
Classifier labels enforce an organisations rules on handling and release of email, automatically invoking other technologies such as encryption or rights management. The result of email classification is increased user awareness of the sensitivity of information, the ability to provide evidence that applicable regulations have been met and the opportunity to boost the return on your investments in DLP, encryption, archiving & storage, e-discovery, information rights management and ERDMS.
Email Classifier provides a set of simple, familiar Microsoft Outlook drop-downs from which users select a classification label. Administrators can set options to force labelling on sending of emails, thereby automating compliance with information assurance policies.
Email Classifier applies visual markings to the content of Outlook messages, raising user awareness of the value of the information that they are handling. Administrators can configure where the markings will appear within the email, how the marking is formatted (including font, size and colour) and how the label is represented (including prefixes, suffixes and delimiters as well as any alternate values). Dynamic placeholders can also be used to include data within the marking that is specific to the user or session, for example the username or date.