T-DOC 2000 ensures complete traceability, optimized instrument and device utilization, and just-in-time delivery for surgeries, enabling better patient care.

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Product Details

T-DOC 2000 ensures complete traceability, optimized instrument and device utilization, and just-in-time delivery for surgeries, enabling better patient care. T-DOC 2000 is a comprehensive instrument tracking system. The solution supports the sterile supply workflow of instruments, consumables, and implants, from reprocessing, inventory and logistics to use. All while documenting every step to ensure regulatory compliance and the highest level of quality assurance and patient safety.

Quality assurance in the sterile supply workflow
T-DOC delivers complete process documentation from decontamination all the way to the patient at both tray and instrument level. T-DOC ensures that every important step in the reprocessing cycle is handled, providing you with auditable documentation for regulatory compliance.

T-DOC provides clear and easy-to-read labeling. This allows hospitals to meet local and global requirements such as UDI (Unique Device Identification) standards. Risks of human errors are thereby minimized and accurate inventory is made easy. All sterilization records are electronic to ensure quick and accurate documentation for internal hospital or regulatory use.

Sterile supply workflow and delivery optimization
An optimized sterile supply workflow provides the hospital with improved resource utilization related to staffing, instrumentation, accurate prioritization, and reprocessing equipment. Providing staff with instant access to valuable tools, alerts, and reports, T-DOC improves the sterile supply workflow throughout the entire hospital.

T-DOC enables the CSSD to plan the sterile production according to the surgical schedule. Thereby, ensuring the correct surgical assets, at the right time and place, and minimizing cancelled and delayed surgeries. With T-DOC, the surgical department can access instrumentation details and base orders on instrument availability. All this while ensuring an efficient and accurate registration of assets before, during and after surgery.

Complete inventory control and optimized purchasing
T-DOC allows for complete inventory control by managing multiple stocks from one location. You can maintain accurate stock levels, streamline order processes, and ensure transparency across departments.

Hospital stocks can represent a high value, so full visibility of purchase and expiration dates are important. T-DOC manages this, and provides relevant data for purchasing; you will know exactly what, when and how much to purchase.

Return on investment with a complete instrument tracking system
T-DOC directly impacts cost savings in the CSSD, particularly in terms of less time spent searching for instruments and managing non-conformance. Maintenance and repairs, onboarding time for new staff members, and manual processes are likewise reduced.

In the operating room, T-DOC reduces unnecessary delays due to missing instrumentation, unsterile goods, and manual counting. Additionally, it increases utilization with the accurate data needed for surgery planning and procedure costs.

Features

Integration with hospital systems for live instrument availability updates
T-DOC interfaces with a wide range of hospital information systems and automation.

Integration with hospital information systems
T-DOC interfaces with surgical scheduling systems to provide instant live updates of instrument availability for upcoming surgical procedures. T-DOC uses the information to calculate the needed goods and generate procedure-based preference lists. This saves the CSSD valuable time by enabling staff to pick case carts with the trays, instruments and supplies for procedures’ specific needs. T-DOC also interfaces with material management systems to ensure one point of data entry and automatic replenishment of depleted stocks. This interface orders goods just-in-time and updates vendor and item changes.

Integration with automation
T-DOC interfaces with automation such as robotics and drives the intelligence behind the automated processes in the sterile supply workflow. T-DOC interfaces among others with AGVs (Automated Guided Vehicles) for transportation. Also, free-arm robots for example for (un)loading of transport trolleys and multistory storage system for automated stock management.

Initiated by the data flows from T-DOC, automation allows the CSSD to increase production throughput, optimize stock management and improve work  environment and patient safety.

Automatic prioritization for sterile supply workflow optimization
T-DOC monitors single and multi-site sterile reprocessing and automatically prioritizes trays needed for surgical procedures

Prioritizing the surgery schedule
Based on instrument availability and the surgical schedule. T-DOC determines what to reproces first to prevent costly operating room delays. Dashboards provide updated and immediate identification of requested goods, and customization gives each department the data they need.

With centralized information for several CSSDs, the hospital management is provided with data that covers the complete workflow. This enables control of expensive and critical resources and instrumentation. Additionally, you have greater availability of your inventory and a more efficient and optimized workflow.

T-DOC tracks and identifies production costs
The cost of prioritization is transparent with T-DOC as the instrument tracking system trace the actual production cost related to a prioritized tray. This helps determine whether additional inventory is needed or whether a better workflow can resolve potentially unnecessary instrument reprocessing.

Single instrument tracking
T-DOC manages tracking of single instruments and fully supports UDI compliance

Usage, maintenance and repair
T-DOC is compatible with a wide range of marking technologies, such as RFID and on-instrument marking for unique identification of instruments. In T-DOC, single instruments and implants are tracked, either separately or as part of a tray, and can be linked directly to the patient.

Single instrument tracking increases the visibility of your hospital’s inventory as items are individually marked and valued. The unique instrument usage, maintenance, and repair history provides the necessary data for leveraging supplier contract negotiations.

Ensure regulatory compliance
Regulations on UDI (Unique Device Identification) are enforced by authorities worldwide. This requires the entire supply chain to ensure complete traceability
of medical devices from manufacturing through distribution to patient use.

T-DOC provides hospitals with full support to comply with all aspects of the UDI regulations and manages all required information such as serial number, batch number, lot number, expiration dates, manufacturer and supplier details.

High availability, scalability, and multi-site
T-DOCs modular architecture allows for a future-proof solution that can be adapted and expanded with your needs

Adding new functionalities, departments and sites
T-DOC is a modular solution that can be adapted to healthcare facilities of all sizes. T-DOCs flexible architecture allows for continuous expansion to fit your requirements. From small hospitals needing basic traceability to advanced multi-sites with fully automated CSSDs, multiple stocks and third-party integrations. As your needs expand, so will T-DOC.

High availability of servers is your safety net
In T-DOC, failover servers can be specified which allows T-DOC to automatically handover to other servers if a server fails. Automatic load balancing between servers ensures maximum utilization of both servers and even spread of data load. Adding extra servers and the T-DOC High Availability functionality, the highest production quality is ensured. This while not having to worry about a single point of failure or overloaded servers. Maintenance and easy installation of upgrades can be performed without interrupting the workflow and production uptime in the CSSD.

Sterile supply workflow optimization via data insight
T-DOC helps hospital and department managers document and meet KPIs

T-DOC data intelligence improves the cross-hospital workflows
T-DOC constantly collects an immense data pool on topics such as equipment statistics, instruments, staff, surgeries, stock, endoscopy, purchasing, costs, invoicing, etc.

With T-DOC’s structured data approach, all the numbers and statistics turn into valuable key components for analyzing and improving hospital workflows. Issues and gaps that need attendance are quickly identified and decisions can be based on data, not assumptions.

Automatic reporting according to your requirements
Reports can be extracted in T-DOC according to specific needs in terms of content, visual appearance, frequency, and access. Subscriptions and scheduled reports can be set up to pre-defined recipients at pre-defined frequencies.

Continuous monitoring and comparison are thereby made easy. The reports are based on historic data so current customers may build their data on up to 20 years of production.

Resources

Brochures: Executive Overview

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