TimeTell is a enterprise software solution that offers time registration, calendars, planning, budgetting and reporting. Customers can either buy a license for integration within their company intranet or buy a hosted solution.
The full solution supports the following features:
Timesheet
- Weekly statement for timesheet.
- Booking time on customers, projects, activities and/or cost center.
- Approval by line, staff and project manager.
- Possibility of time recording using barcodes.
- Chronological registration.
Leave & Absence
- Digital leave balances card.
- Holiday planning by department and/or organization.
- Leave request/approval process can be completed within TimeTell.
- Leave balances are easily accessible from the timesheet.
- Registration of sick leave with email notification.
- Standard reports: including leave balances and staff currently on sick leave.
Flexible Reporting
- Configurable dashboard.
- Dynamic reports (pivot tables, charts, filtering, grouping, etc.).
- Drill down to underlying information.
- Export to MS Excel, PDF and other formats;
- Create your own reports (layout and query).
App
- Booking time on customers, projects and activities.
- Clock in/out for time and attendance.
- Leave request.
- Editing the personal TimeTell Calendar.
- Edit the TimeTell Calendar of colleagues.
- Convert an appointment in the calendar to a booking in the timesheet.
- Access customer contact information.
- Entering expenses.
Web
- Time, Leave and Absence registration.
- Leave balances are easily accessible from the timesheet.
- Planning is visible in the timesheet.
- Standard reports.
- Entering expenses.
- Approval by line, staff and project manager.
Budget
- Budgeting for organisational units/staff per customer, project and activity.
- Budgeting both time and money (hours * rate).
- Compare with budgets from previous years.
- Standard reports (budget versus actual).
Planning
- Project planning with tasks, dependencies and GANTT view.
- Planning of daily tasks (jobs).
- Capacity planning: resource requests, resource allocation, overview of available capacity.
- Planning on a weekly level.
Planning on a daily basis (Calendar module).
Planning versus realisation.
Calendar
- Calendar with MS Outlook look and feel and functionality.
- Appointments are linked to customers, projects and/or activities.
- Employees can be scheduled for different shifts.
- Overview of availability of staff per day/time.
- Overview of work planned for a customer/project per employee per day.
Calculator
- Overtime calculations can be configured in the system.
- Leave entitlement calculation based on age, scale, service, etc.
Time and Attendance
- Book time on a terminal with a key tag (drop), badge (credit card size) and/or fingerprint.
- Ability to clock in and out by signing on your own PC (software clock).
- TimeTell front desk view shows employee attendance in real time.
- If a person is absent, it is visible whether the person is sick or on holiday and who is their replacement.
Access
- Access to a certain building/room/parking space can be provided by using Datafox hardware in combination with the TimeTell software.
- TimeTell keeps log files, so information about who has been in the building at what time is available.
E-mail
- Notification and warnings: automatically send e-mails based on certain criteria. For example, automatically send an e-mail to anyone who has not submitted their timesheet in time. In addition to the default e-mail notifications, we can create customised e-mail notifications.
- Reports by e-mail: reports are created at a set time and sent in PDF format by e-mail. For example, a management report can be sent at the beginning of each month.
Interface
- Ability to export or import data from external systems. This can also be scheduled.
- Exchange of files is based on CSV, XML or SQL files or directly to an external database.
- Ability to synchronize the TimeTell calendar with the personal MS Outlook Calendar.
Basic Features
- Authorizations: rights and obligations of users.
- HR data.
- Standard reports.
- Scheduler: performing automatic tasks.
- Audit Trail: data changes can be recorded in a log-file.
- Available in English, Dutch and German.
- Your own specific terminology can be applied.
- TimeTell supports MS-SQL, Oracle and Firebird.